The process of wedding planning is one of the most exciting journeys of your life — but let’s be honest, it can also be one of the most stressful. There are so many things to take care of that it is quite normal to feel under pressure: choosing the place and decorations, managing guests and vendors. This is when the wedding planner comes in — to turn your dream celebration effortless and memorable.
But before you sign that contract, it’s important to ask the right questions. Choosing the right wedding planner can make all the difference between a smooth, magical event and a chaotic, stressful one.
Here are 10 important questions you should ask before booking your wedding planner.
1. What services do you offer?
Every wedding planner has their own set of services. Some take care of everything from beginning to end, which includes selecting a theme and coordinating the wedding day, while others might only handle decor or logistics. Request a comprehensive list of what is included in their package. This will give you a clear idea whether they are a full-service planner or just providing limited assistance.
If you’re planning a big celebration, especially a destination wedding in Udaipur, look for planners who handle everything — travel, accommodation, venue coordination, decor, and entertainment.
2. Have you planned weddings similar to ours?
Wedding planning is a process where experience counts the most. Inquire if the planner has dealt with weddings with a similar number of guests, similar style, or similar location as yours. For example, if you’re dreaming of a royal palace wedding in Udaipur, choose someone who knows the local venues, suppliers, and permission process.
A professional Destination Wedding Planner in Udaipur like Event Basket can bring valuable on-ground expertise and local connections, ensuring your special day goes exactly as planned.
3. Can you show us your previous work or portfolio?
Visuals are more powerful than words. Ask for images or clips of the weddings they have previously organized. Focus on the details of the decorations, lighting and the general atmosphere — does it suit your style? Also, check online reviews or testimonials to understand the client experience.
This will give you confidence about their creativity and reliability.
4. How do you handle budgets?
Budget management is one of the most critical parts of planning. Inquire about their distribution of Funds among the different areas of the wedding such as decoration, catering, entertainment, and photography. A transparent planner will help you understand where your money goes and how to get the best value.
5. How many weddings do you take at once?
You do not want your wedding planner to be handling several weddings at the same time. Ask if they will be personally available on your wedding day or if one of their juniors will take over the responsibility.
A wedding planner’s devotion and time are very important, particularly in the last days before the wedding. Ensure that they can give their full attention to your wedding day.
6. How do you handle unexpected issues or emergencies?
Unexpected things can happen - such as rain, vendor delays, last-minute changes, or technical glitches - no matter how perfect the plan is. Ask the planner how they handle such situations.
Experienced planners always have a Plan B (and sometimes even a Plan C!) ready. It’s their quick thinking and calm attitude that turn problems into solutions.
7. Do you work with specific vendors, or can we choose our own?
Some planners have preferred vendors, which can be good because they already have a bond of trust. But, if you have your own photographer, caterer, or decorator in mind, make sure to ask if they are open to working together.
Flexibility is key. A good planner will always prioritize your preferences over their partnerships.
8. What’s your communication process?
You’ll be in touch with your planner for months, so smooth communication is a must. Ask how often they provide updates, how they handle approvals, and if you’ll have a single point of contact.
Whether it’s through WhatsApp, calls, or meetings, clear communication avoids misunderstandings and keeps the planning process enjoyable.
9. What’s your team size and structure?
A dedicated team is always there behind every successful wedding. Inquire how many people will work at your event and who will do what. Who is responsible for decorating, organizing the event, managing the guests and doing the overall coordination?
This gives an idea of reality, how organized they are, and to what extent things might move in a smoother way on the occasion days.
10. Why should we choose you over others?
This is the question that reveals their true passion and commitment. Every planner will talk about experience and creativity, but listen for how they describe their approach. Do they really thrill about your wedding? Do they pay close attention to your thoughts?
Final Thoughts
Your wedding planner is not only a vendor but also a partner who helps to create one of the most profound days in your life. If you spend proper time to inquire about the right things, you will feel secure, backed up, and totally in tune with the person who will make your idea a reality. The main thing to keep in mind is to have stress-free and worry-free celebrating moments. If you pick a planner who completely grasps your wishes, then you are already at the midpoint towards the wedding you have always imagined.
Ready to Plan Your Dream Wedding with an Event Basket?
No matter if it's a grand royal palace celebration in Udaipur or a cozy intimate destination event, Event Basket is here to transform your idea into a perfect and unforgettable experience.
Do you have any queries or wish to talk about your wedding plans?
Contact us today — let’s start planning the magic together!
Mobile: +91 9001395267
Email: info@theeventbasket.com
Your dream wedding is just a message away — let’s make it beautifully stress-free!
